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All teams in all leagues must register directly through the Missouri Hockey registrar before MIHOA will assign officials to games. If your team is not registered with Missouri Hockey, please contact the Missouri Hockey Registrar for the registration process.
The leagues submit all regular season game schedules in addition to all league playoff game schedules for the securing of on ice officials.
Any team that wishes to play exhibition games shall use the same procedure as outlined above to gain access to the MIHOA online scheduling system to secure officials.
All organizations, leagues, clubs, teams, or tournaments must complete and sign the MIHOA New Organization Registration Form before any officials will be assigned to games.
The form can be found using this link - https://form.jotform.com/221975227146156
Any team that wishes to play exhibition games shall use the same procedure as outlined above to gain access to the MIHOA online scheduling system to secure officials.
All organizations, leagues, clubs, teams, or tournaments must complete and sign the MIHOA New Organization Registration Form before any officials will be assigned to games.
The form can be found using this link - https://form.jotform.com/221975227146156
Click below for specific league details:
MIHOA Requesting Officials Policy
MIHOA has established policies for leagues, tournaments, clubs and teams for requesting or changing officials for games.
Request submitted are for scheduling officials only. Request to add, change or cancel games must be sent to the appropriate league, tournament, club or opposing team.
Invoice Payment
The organization, club, team or tournament submitting the request for officials is responsible for payment. MIHOA will not shift payment responsibility to another organization, club, team or tournament. Organizations and clubs are responsible for payment of team fees. MIHOA will not invoice individual teams.
Payment for the month invoiced is due by the end of the next month. Example, September Invoice is due by October 31
Payment not received by the due date will be assessed a $5 per day late fee starting the first day of the next month. Example, September invoice payment not received by October 31 will be charged $5 per day late fee starting November 1.
Payment not received by the month following the due date will result in no official being assigned to games and officials being pulled from all games for that league, club, organization or tournament until [payment is received. Example, September invoice payment not received by November 30 will have no officials for any game until payment is received.
League Games
League game additions, changes and cancellations MUST be submitted to the appropriate league. DO NOT submit them to MIHOA. The league will notify MIHOA of the request. League examples (this is not a complete list) include:
The above does NOT apply to Central States Development Hockey League (CSDHL). Each team/club is responsible for submitting game request.
Request Timeline
Leagues, tournaments, clubs and teams must request officials and changes for games at least 5 days prior to the game date. MIHOA game assigners require time to find officials which are qualified to work the game and have the date and time of the game available. A request for officials or change does not guarantee the game will have officials assigned or a change accommodated.
Failure to comply with the 5-day notice could result in one official officiating a game or no officials assigned to the game. MIHOA makes every effort to assign at least two officials to every game; however, there will be instances when two officials are not available after the deadline date.
Add a new NON_LEAGUE game request for officials – to request officials for a new NON-LEAGUE game you have scheduled, you must sign into the MIHOA Scheduling System.
To request officials for a new NON-LEAGUE game with LESS THAN 5 days notice, CLICK HERE and complete the form. $10 additional fee applies.
MIHOA will make every attempt to assign officials with less than 5 days’ notice; however, MIHOA does not guarantee officials will be assigned to these games.
If you do not have a user id and password to the MIHOA Scheduling System, you can request a user id and password using the MIHOA Scheduling System User ID Request Form on the MIHOA scheduling web site. Click here to request user id.
Change an existing request for officials – to change an existing request for officials for a game you have scheduled, you must submit your request using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All change request must be submitted using the MIHOA Game Officials Request Form. Click here to access the form.
MIHOA will make every attempt to accommodate change request for officials with less than 5 days’ notice; however, MIHOA does not guarantee the requested change can be accommodated.
Change request with less than 5 day’s notice will assessed an additional $10 fee.
The change request fee will be assessed regardless if MIHOA is able to accommodate the request. Multiple change request for the same game will result in a fee charge for each request occurrence.
Cancel an existing game request for officials – to cancel an existing request for officials for a game you have scheduled, you must submit your request using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All cancellation request must be submitted using the MIHOA Game Officials Request Form. Click here to access the form.
Cancellations with Assigned Officials:
If all officials have been assigned to a game and the game is subsequently cancelled, the service fee will be charged.
Cancellations Less than 24 Hours Before Game:
If all officials have been assigned to a game and the game is subsequently cancelled with less than 24 hours’ notice, the service fee and game fees will be charged.
One Official officiates the game:
No Officials Assigned:
MIHOA Spreadsheet Upload - If you have a large number of games to add, you may submit a spreadsheet for uploading into the MIHOA Scheduling System. The spreadsheet MUST BE in the MIHOA format. The spreadsheet can be uploaded to MIHOA using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All request must be submitted by logging into the MIHOA Scheduling System. See below to download a Sample MIHOA Game Upload Spreadsheet.
Forms and Links:
MIHOA has established policies for leagues, tournaments, clubs and teams for requesting or changing officials for games.
Request submitted are for scheduling officials only. Request to add, change or cancel games must be sent to the appropriate league, tournament, club or opposing team.
Invoice Payment
The organization, club, team or tournament submitting the request for officials is responsible for payment. MIHOA will not shift payment responsibility to another organization, club, team or tournament. Organizations and clubs are responsible for payment of team fees. MIHOA will not invoice individual teams.
Payment for the month invoiced is due by the end of the next month. Example, September Invoice is due by October 31
Payment not received by the due date will be assessed a $5 per day late fee starting the first day of the next month. Example, September invoice payment not received by October 31 will be charged $5 per day late fee starting November 1.
Payment not received by the month following the due date will result in no official being assigned to games and officials being pulled from all games for that league, club, organization or tournament until [payment is received. Example, September invoice payment not received by November 30 will have no officials for any game until payment is received.
League Games
League game additions, changes and cancellations MUST be submitted to the appropriate league. DO NOT submit them to MIHOA. The league will notify MIHOA of the request. League examples (this is not a complete list) include:
- Missouri Hockey Youth Division
- Mid States Club High School Hockey
- Mississippi Valley Club Hockey Association (MVCHA)
- All summer leagues
- All Spring leagues
- HNA Adult
- Centene Adult
- Maryville Adult
- East Alton Adult
- All tournaments
The above does NOT apply to Central States Development Hockey League (CSDHL). Each team/club is responsible for submitting game request.
Request Timeline
Leagues, tournaments, clubs and teams must request officials and changes for games at least 5 days prior to the game date. MIHOA game assigners require time to find officials which are qualified to work the game and have the date and time of the game available. A request for officials or change does not guarantee the game will have officials assigned or a change accommodated.
Failure to comply with the 5-day notice could result in one official officiating a game or no officials assigned to the game. MIHOA makes every effort to assign at least two officials to every game; however, there will be instances when two officials are not available after the deadline date.
Add a new NON_LEAGUE game request for officials – to request officials for a new NON-LEAGUE game you have scheduled, you must sign into the MIHOA Scheduling System.
To request officials for a new NON-LEAGUE game with LESS THAN 5 days notice, CLICK HERE and complete the form. $10 additional fee applies.
MIHOA will make every attempt to assign officials with less than 5 days’ notice; however, MIHOA does not guarantee officials will be assigned to these games.
If you do not have a user id and password to the MIHOA Scheduling System, you can request a user id and password using the MIHOA Scheduling System User ID Request Form on the MIHOA scheduling web site. Click here to request user id.
Change an existing request for officials – to change an existing request for officials for a game you have scheduled, you must submit your request using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All change request must be submitted using the MIHOA Game Officials Request Form. Click here to access the form.
MIHOA will make every attempt to accommodate change request for officials with less than 5 days’ notice; however, MIHOA does not guarantee the requested change can be accommodated.
Change request with less than 5 day’s notice will assessed an additional $10 fee.
The change request fee will be assessed regardless if MIHOA is able to accommodate the request. Multiple change request for the same game will result in a fee charge for each request occurrence.
Cancel an existing game request for officials – to cancel an existing request for officials for a game you have scheduled, you must submit your request using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All cancellation request must be submitted using the MIHOA Game Officials Request Form. Click here to access the form.
Cancellations with Assigned Officials:
If all officials have been assigned to a game and the game is subsequently cancelled, the service fee will be charged.
Cancellations Less than 24 Hours Before Game:
If all officials have been assigned to a game and the game is subsequently cancelled with less than 24 hours’ notice, the service fee and game fees will be charged.
One Official officiates the game:
- If a game has one official and the game was submitted at least 5 days prior, MIHOA will invoice and bill for only one official
- If a game has one official and the game was NOT submitted at least 5 days prior, MIHOA will invoice and bill for two officials and will not be financially responsible for any current or future cost of the game in question
No Officials Assigned:
- If a game has no officials, and the game was submitted at least 5 days prior, MIHOA will:
- Notify the league tournament, club or team at least 3 days prior to the game
- Continue to find officials to work the game
- If a game has no officials and the game was NOT submitted at least 5 days prior, MIHOA will not be financially responsible for any current or future cost of the game in question
MIHOA Spreadsheet Upload - If you have a large number of games to add, you may submit a spreadsheet for uploading into the MIHOA Scheduling System. The spreadsheet MUST BE in the MIHOA format. The spreadsheet can be uploaded to MIHOA using the MIHOA Game Officials Request Form. Emails WILL NOT be accepted. All request must be submitted by logging into the MIHOA Scheduling System. See below to download a Sample MIHOA Game Upload Spreadsheet.
Forms and Links:
- MIHOA Organization Registration Form link - https://form.jotform.com/221975227146156
- MIHOA Scheduling System Link - https://secure.oswebs.com/mihoa/organizations/dir.asp?dir=val
- MIHOA Game Officials Request Form Link - https://form.jotform.com/211098065992160
- Download a sample spreadsheet on the MIHOA web site - http://www.mihoa.com/schedule-officials-for-games.html
Download the MIHOA Policy to Request Officials
| mihoa_officials_request_policy_2022-2023.pdf |
Download the Sample MIHOA Game Upload Spreadsheet
| mihoa_sample_game_request_import_template.xls |
